The common failure of "pre-read" meetings is that attendees don't do the reading. Atlassian, like Amazon, solves this by starting decision-making meetings with a dedicated, silent period where everyone reads the context document together. This guarantees shared context and makes the subsequent discussion far more effective.

Teams focus heavily on slide content, leaving only a single, late-stage rehearsal. This is insufficient because it doesn't allow time to practice and internalize feedback on delivery, tone, and confidence, which are key value drivers for investors.

SKOs often fail with high-level corporate presentations. A better approach is to put top-performing reps on stage to share specific, tactical "how-to's" for key sales activities like cold calling, email outreach, and champion building, fostering peer-to-peer learning.

Complex documents like evaluation strategies are rarely read beforehand. To ensure alignment, adopt the Amazon practice of dedicating the first 15-20 minutes of a kickoff meeting to silent, focused reading. This forces engagement and leads to a more informed and productive discussion.

The word "presentation" permits crutches like teleprompters. Viewing a talk as a "performance" acknowledges the audience, demands rigorous preparation, and shifts the goal toward being entertaining and engaging, not just informative.

Treat meetings with various stakeholders (CTO, CFO, COO) as practice sessions. Telling the same story multiple times allows you to observe what resonates, identify weak points, and refine the message before a high-stakes presentation.

Structure your final presentation by calling out specific problems you learned from individual contributors by name. Then, immediately pivot to show how solving their problem directly contributes to the high-level business objective owned by the executive decision-maker. This makes every stakeholder feel heard and demonstrates their strategic value.

Adopt the private equity board meeting model: circulate a detailed brief a week in advance. This forces attendees to consume updates asynchronously. The meeting itself can then be dedicated entirely to debating critical, forward-looking decisions instead of wasting time on status reports.

A rehearsal is like a friendly match—a final check. Training is the practice that builds core skills: developing the storyline in managers' own words, coordinating team interaction, and mastering Q&A. Training allows for pausing, analyzing, and iterating on delivery.