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Job descriptions are poor approximations of your actual work. A disconnect between what you do, what your boss thinks you do, and what your team needs creates friction. Proactively discussing and defining the real job with stakeholders is a neutral and highly productive conversation to improve performance and happiness.
Employees who strictly adhere to their job description are likely to remain in the same role for years. Going above and beyond, such as cleaning a boss's station to simply be in their orbit, builds a reputation and relationships that lead to unexpected opportunities.
When an employee isn't meeting expectations, it's rarely due to lack of effort. It's typically because they don't know *what* to do, *why* it's important to the larger picture, or *how* to do it. Addressing these three points provides clarity and removes roadblocks before assuming a performance issue.
Before writing a job description, create an in-depth scorecard with three components: the role's Mission (its purpose), key Outcomes (measurable results), and Competencies (functional and cultural skills). This forces alignment among stakeholders and clarifies what success looks like before the first interview.
Traditional, long job descriptions create ambiguity. Distilling a role down to the three most critical, non-negotiable tasks clarifies expectations and prevents employees from justifying poor performance in key areas with success in minor ones.
Instead of asking employees what they do, map your core business processes (e.g., customer acquisition). Then, assign each step to a person. This bottom-up approach reveals who is truly driving value and who is overburdened, leading to more accurate role definitions based on business impact.
Stop defining a manager's job by tasks like meetings or feedback. Instead, define it by the goal: getting better outcomes from a group. Your only tools to achieve this are three levers: getting the right People, defining the right Process, and aligning everyone on a clear Purpose.
Many creative leaders operate without a clear job description, leading to confusion about their responsibilities, boundaries, and performance metrics. This systemic ambiguity fosters anxiety, mistakes, and a persistent feeling of "winging it."
To make your work visible to leadership, shift your communication from discussing activities to highlighting outcomes. Instead of listing tasks, explain the tangible business result your work generated and how it aligns with broader company goals. This frames your contribution strategically.
When expanding your impact beyond your defined role, you risk stepping on toes. To avoid this, involve relevant teams early, even if you have the skills to solve the problem yourself. This transforms a potential conflict into a collaboration, ensuring alignment and better outcomes.
The Waterline Model suggests 80% of team dysfunctions are rooted in structural problems (unclear goals, roles), not interpersonal issues. Before you 'scuba dive' into individual conflicts, 'snorkel' at the surface by clarifying roles and expectations. This simple act solves the majority of problems.