A great cold email is judged on three criteria: 1) Packaging (subject line and preview text), 2) Body (personalization, problem/solution language, and social proof), and 3) Style (personal flair, formatting, and length). Mastering all three is key to getting replies.

Direct questions in sales or leadership can feel confrontational. Prefacing them with 'I'm curious...' completely changes the dynamic from an interrogation to a collaborative effort to understand. This simple linguistic shift builds trust, encourages openness, and turns transactions into lasting relationships.

When a cold call fails, don't just move on. Ask the prospect directly for feedback: was it a lack of brand recognition, or was the pitch itself not compelling? This turns a rejection into an immediate coaching opportunity to refine your messaging.

Instead of immediately countering an objection, validate it to make the prospect feel heard. This creates a 'sigh of relief,' moving them from a reactive state to a conversational one, which makes them more receptive to your next question.

Using AI to generate a pre-call hypothesis about a prospect's priorities is valuable even when it's wrong. Presenting a thoughtful, albeit incorrect, idea demonstrates research. This prompts the prospect to correct you, immediately opening the door to a deeper conversation about their actual priorities.

Instead of using personalization upfront to grab attention (e.g., "I saw you went to Penn State"), place it at the end after the core message. This shifts it from a transactional "bait" for a meeting into a humanizing touch that softens the overall tone of the message.

Before giving feedback or answering a complex question, ask a clarifying question. This isn't just for the other person's benefit; it's a strategic tool to help you target your own response, ensuring it's relevant and concise.

Adding a deeply personal postscript (P.S.) to cold emails, such as referencing the recipient's favorite whiskey, demonstrates genuine research and builds rapport. This simple tactic humanizes the outreach and can dramatically increase the likelihood of getting a response from a busy executive.

Striving for perfection on a cold call can make you sound robotic. Occasionally stumbling over a word and acknowledging it with humor can break the script, lower the prospect's guard, and result in a better reaction than a flawless delivery.