Before intervening in someone's work, clearly state your positive intention. For example, 'I want to review this now so you can have more autonomy later.' This frames your action as helpful rather than controlling, disarming potential resistance.
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Leaders can reduce team anxiety and prevent misinterpretation by explicitly categorizing input. 'Do' is a direct order (used rarely), 'Try' is an experiment, and 'Consider' is a low-stakes suggestion (used 80-85% of the time). This ensures a leader's random thoughts aren't treated as gospel.
Instead of assuming negative intent behind someone's poor behavior, actively formulate the 'Most Generous Interpretation' (MGI). This mental shift helps you see them as a collaborator, not an adversary, leading to more constructive and effective solutions.
Leaders often avoid difficult conversations for fear of being disliked. However, if your core motivation is genuinely to help your employee succeed, that good intent gives you the confidence to address tough issues directly. You can risk upsetting them in the short term for their long-term growth.
Many feel guilty offloading tasks. Instead, view delegation as a gift. You are creating a job, providing income, and offering someone the opportunity to master a craft and find meaning in their work. This reframe turns a psychological barrier into a positive act.
When confronting a high-performing but abrasive employee, don't just criticize. Frame the conversation around their career. Offer a choice: remain a great individual contributor, or learn the interpersonal skills needed for a broader leadership role, with your help.
Instead of trying to find the perfect words, preface difficult feedback by stating your own nervousness. Saying, "I'm nervous to share this because I value our relationship," humanizes the interaction, disarms defensiveness, and makes the other person more receptive to the message.
People are more receptive to feedback when they feel seen. By first acknowledging their perspective and reality ('connecting'), you build a bridge that makes them willing to cooperate and change their behavior, rather than becoming defensive.
To prevent defensiveness when giving critical feedback, managers should explicitly state their positive intent. Saying "I'm giving this because I care about you and your career" shifts the focus from a personal attack to a supportive act of leadership aimed at helping them grow.
Frame difficult conversations by separating the problematic behavior (e.g., being late) from the person's identity (e.g., being lazy). This 'good person who is struggling with X' approach prevents defensiveness and allows for a productive discussion about the issue.
Instead of offering unsolicited advice, first ask for permission. Frame the feedback around a shared goal (e.g., "I know you want to be the best leader possible") and then ask, "I spotted something that's getting in the way. Could I tell you about it?" This approach makes the recipient far more willing to listen and act.
