Annual budgets lock capital into plans that quickly become obsolete. A better model uses 90-day cycles where teams re-evaluate priorities and re-allocate resources. This creates organizational agility and ensures money flows to the most important current initiatives, not outdated ones.
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Teams often default to 90-day timelines because it fits the quarterly business calendar, not because it's the actual time required. By simply asking 'How is it that every problem can be solved in exactly 90 days?', leaders can force more first-principles thinking about project scoping.
Treat your product and engineering teams as stewards of the company's most precious capital: their time. A capital allocation framework forces leadership to ask if this "investment" is being spent on the initiatives with the highest strategic return, not just fulfilling requests.
The true purpose of a budget is not to limit spending or perfectly predict outcomes. Its value lies in creating a baseline for comparison. Analyzing why actual results differ from the budget provides critical insights for strategic adjustments, turning it into a tool for understanding, not judgment.
Avoid overly detailed, multi-year roadmaps. Instead, define broad strategic 'horizons.' The shift from one horizon to the next isn't time-based but is triggered by achieving specific metrics like ARR or customer count. This allows for an agile response to market opportunities while maintaining strategic focus.
True business agility requires constantly syncing nested plans—tactical, operational, and strategic. It also involves managing efforts across three time horizons: the 'now, next, and beyond.' This military-inspired framework ensures immediate actions align with long-term vision amidst constant change.
Don't just tweak last year's product plan. Start from a blank slate by defining business goals first, then allocate resources to the value propositions needed to win. This avoids getting stuck in maintenance mode and forces a focus on strategic priorities.
In a dynamic market, an annual pricing review is too slow and leaves money on the table. A product-led pricing committee should convene quarterly to evaluate market conditions, competitor moves, and customer value perception, enabling more agile adjustments.
Don't try to fix everything at once. Inspired by the Theory of Constraints, identify the single biggest bottleneck in your revenue engine and dedicate 80% of your energy to solving it each quarter. Once unblocked, the system will reveal a new constraint to tackle next, creating a sustainable rhythm.
Contrary to its reputation, zero-based budgeting frees marketers from historical spending patterns. It forces a fundamental re-evaluation of tactics against objectives, often leading to smarter, more effective plans that may even require increased investment.
To prevent rigid plans that break, maintain consistency in your high-level strategic pillars for the year. However, build in flexibility by allowing the specific tactics used to achieve those pillars to change quarterly based on performance and new learnings.
