Most sponsors waste their investment by not engaging attendees before the event. A targeted pre-show email campaign is highly effective because attendees are actively planning their schedules and are more receptive to relevant outreach, making them more likely to visit your booth.
Related Insights
Event marketers should expect a "hockey stick" curve in registrations. Cvent saw nearly a thousand people register in the last six weeks for one event. This reflects a modern behavior where attendees commit mentally but delay the actual registration process until much closer to the date, so it's not necessarily a sign of a failing campaign.
Differentiate marketing channels by their purpose. Use online platforms for broad reach and repeated touchpoints. Reserve offline, in-person events for fostering the genuine, vulnerable connections that are difficult to replicate digitally and are critical for building strong relationships.
Charging a small fee (e.g., $15) for a launch event weeds out passive onlookers and attracts committed participants. This strategy yields a much higher show-up rate (60-70% vs. 10-20% for free events), ensuring your marketing efforts reach a smaller but significantly more engaged and convertible audience.
Don't wait until a campaign to focus on audience growth. Proactively schedule dedicated list-building activities (like a new quiz or free workshop) on your calendar during your 'off-seasons.' This builds a warm audience and strong relationships before you need to make an ask, leading to more successful launches.
To determine if an event sponsorship is worthwhile, analyze its past sponsor lists. If the same companies consistently sponsor for three or more years, it's a strong signal that they are achieving a positive return on their investment, making it a safer bet for your own budget.
The ROI of attending an event extends beyond lead generation. A key, often overlooked, metric is client retention. Simply showing up at an industry event can prevent existing customers from churning to a competitor who is present, making defensive retention a primary pillar of event strategy.
Email marketing delivers a powerful, unmatched return on investment, with industry figures suggesting up to a 40x return. A single strategic email can easily generate more revenue and direct results than weeks of consistent, effort-intensive social media posting, making it a highly leveraged channel.
Instead of a standard email reminder, send a short confirmation video on the morning of the meeting. This personal touch confirms the appointment, reiterates the value proposition for them, and invites the prospect to add agenda items, which significantly increases attendance rates.
Companies over-invest in booth aesthetics and under-invest in preparing their go-to-market teams. True event ROI is driven by setting clear pre-event outreach goals, on-site engagement metrics, and rapid, personalized post-event follow-up, not by the physical booth itself.
Asking for a prospect's time or interest is less effective than giving them something valuable. Emails that include a tangible offer (e.g., a benchmark, an audit, a unique insight) see a 28% higher reply rate. You get their time by not asking for it directly.
