Building proprietary internal tools is a 'dumb thing to do when you're small, but it's the smartest thing to do as you scale.' Deel's CEO advises waiting until the company is on a clear path with strong, profitable growth. At that point, investing in custom infrastructure like a proprietary ticketing system becomes a strategic advantage that unlocks significant long-term efficiency.
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Founders must delegate core skills at different revenue milestones. Development help can be hired as early as $10k MRR and repeatable sales around $25k MRR. However, core product strategy should remain founder-led until the company is much larger, often not until reaching $1.5M-$2M ARR.
Outbound Sync founder Harris Kenney consciously delays building internal tools like integrated billing, even approaching $500k ARR. He prioritizes sacrificing operational efficiency 'on the altar of MRR growth,' demonstrating that manual processes are acceptable as long as the core growth engine is firing.
Processes that work at $30M are inadequate at $45M. Leaders in hyper-growth environments (30-50% YoY) must accept that their playbooks have a short shelf-life and require constant redesign. This necessitates hiring leaders who can build for the next level, not just manage the current one.
As a company grows, its old operational systems and processes ('plumbing') become obsolete. True scaling is not about addition; it's about reinvention. This involves systematically removing outdated processes designed for a smaller scale and replacing them entirely.
The tension between growth and profitability is best resolved by understanding your product's "runway" (be it 6 months or 6 years). This single piece of information, often misaligned between teams and leadership, should dictate your strategic focus. The key task is to uncover this true runway.
Building a true platform requires designing components to be general-purpose, not use-case specific. For instance, creating one Kanban board for sales, support, and engineering. This thoughtful approach imposes a ~20% development 'tax' upfront but creates massive speed and leverage in the future.
Retrofitting systems and standardizing incentive plans across a 1,400-person organization is immensely difficult. The key lesson is to implement enterprise-grade systems (like an ERP) and standardized processes when your company is still tiny. It's exponentially harder and more expensive to fix these issues at scale.
A key competitive advantage wasn't just the user network, but the sophisticated internal tools built for the operations team. Investing early in a flexible, 'drag-and-drop' system for creating complex AI training tasks allowed them to pivot quickly and meet diverse client needs, a capability competitors lacked.
After passing $500k ARR, OutboundSync's team found its enterprise-grade tech stack created unnecessary friction. Realizing they were an SMB, not a scaled company, they ripped out complex tools for simpler ones, proving that premature scaling of internal systems is a significant operational drag.
Many founders believe growing top-line revenue will solve their bottom-line profit issues. However, if the underlying business model is unprofitable, scaling revenue simply scales the losses. The focus should be on fixing profitability at the current size before pursuing growth.
