Rather than pursuing a ground-up, AI-native overhaul, the federal government's approach to AI is pragmatic. The strategy is to apply existing tools like ChatGPT to mundane tasks, such as summarizing public comments, to achieve modest but immediate 3-10% efficiency gains and build momentum for modernization.
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Contrary to the impulse to automate busywork, leaders should focus their initial AI efforts on their most critical strategic challenges. Parkinson's Law dictates that low-value tasks will always expand to fill available time. Go straight to the highest-leverage applications to see immediate, significant results.
Business owners should view AI not as a tool for replacement, but for multiplication. Instead of trying to force AI to replace core human functions, they should use it to make existing processes more efficient and to complement human capabilities. This reframes AI from a threat into a powerful efficiency lever.
Most companies are not Vanguard tech firms. Rather than pursuing speculative, high-failure-rate AI projects, small and medium-sized businesses will see a faster and more reliable ROI by using existing AI tools to automate tedious, routine internal processes.
Don't wait for AI to be perfect. The correct strategy is to apply current AI models—which are roughly 60-80% accurate—to business processes where that level of performance is sufficient for a human to then review and bring to 100%. Chasing perfection in-house is a waste of resources given the pace of model improvement.
A key strategic difference in the AI race is focus. US tech giants are 'AGI-pilled,' aiming to build a single, god-like general intelligence. In contrast, China's state-driven approach prioritizes deploying narrow AI to boost productivity in manufacturing, agriculture, and healthcare now.
When introducing AI automation in government, directly address job security fears. Frame AI not as a replacement, but as a partner that reduces overwhelming workloads and enables better service. Emphasize that adopting these new tools requires reskilling, shifting the focus to workforce evolution, not elimination.
To find valuable AI use cases, start with projects that save time (efficiency gains). Next, focus on improving the quality of existing outputs. Finally, pursue entirely new capabilities that were previously impossible, creating a roadmap from immediate to transformative value.
To navigate the high stakes of public sector AI, classify initiatives into low, medium, and high risk. Begin with 'low-hanging fruit' like automating internal backend processes that don't directly face the public. This builds momentum and internal trust before tackling high-risk, citizen-facing applications.
For companies given a broad "AI mandate," the most tactical and immediate starting point is to create a private, internalized version of a large language model like ChatGPT. This provides a quick win by enabling employees to leverage generative AI for productivity without exposing sensitive intellectual property or code to public models.
To achieve employee buy-in for AI, position it as a tool that eliminates mundane tasks no one would put on a resume, like processing Salesforce cases. This frames AI as a career accelerator that frees up time for strategic, high-impact work, rather than as a job replacement.
